An outdoor fundraising event is the perfect way to bask in the nice weather while also raising money for a good cause. Here are a few tips to help you plan a fun and successful event this season!
Plan the fundraiser early
It’s important to start the planning process as early as possible due to the many elements that go into an outdoor event. For some events you’ll have to book your venue and take care of the necessary permits, usually months in advance. Also, solidifying a date early on will give you more time to promote the fundraiser and give people in the community more time to plan to attend.
Look to the forecast
One of the biggest reasons for planning an outdoor fundraiser early is the fact that you have to be ready for any type of weather. You have to plan for the event you want to have and then also develop a back-up plan. This secondary plan includes a rain date for the event if the weather is too harsh on your original date. You can also plan for an alternate venue if the weather misbehaves. Both options will allow you to still hold a successful event without scrambling at the last minute!
Entertain throughout the day and night with…
Outdoor activities
There are several options for entertainment with an outdoor event and you’ll want to make sure your attendees have multiple reasons to stick around. Entertain children with a face painter or a Bubble Zone where they can create bubbles as large as six feet across! Maybe consider having activities for the whole family to take part in, like a caricature artist or inflatable obstacle course.
Fun at the carnival
Another idea that many families enjoy is a fun-filled carnival day! Easy to learn and easy to play games that everyone can try gives event attendees plenty to do. Have an arts and crafts sections for the whole family to enjoy, or rent some classic carnival games that guests will remember from their childhood and share these favorites with their own kids. These games make a great addition to any fundraiser that’s looking to entertain guests of all ages.
Casino night
Add some flair to your next fundraising event with a casino night! Casino night rentals bring interactive entertainment and lively themes to any fundraising event and it doesn’t matter if you’re new to the activity, or an experienced gambler. Your attendees can enjoy slot machines, card and table games, and maybe even some casino themed decor. A casino night has all the makings for a glamorous fundraiser.
Consider the time of day
Most fundraisers take place over the course of a day, so you have to plan accordingly for your guests to be the most comfortable during the event. If you’re planning a run or fun walk, then it’d be beneficial to start in the cool morning air and leave the other elements of entertainment for after. Be sure to have some shelter from the sun, whether that means natural shade from nearby trees, or utilizing a tent rental to provide shade and protection from the elements.
Total Entertainment has everything you need to make your outdoor fundraising event a success! We are Boston’s one-stop-shop for all quality rentals and entertainment needs. Call us at 978-777-2050 to learn more about our services and start planning your fundraiser!
